Thank you for your interest in reserving the S.H. Cowell Community Conference Room
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There is a $300 non-refundable annual Fee (for period July 1, 2017 - June 30, 2018) for yearly usage of the Conference Room. Please submit payment with application form. The conference room maybe be used 2 times per month at this rate and based on availability during peak times. Fridays, for example, are low use days with more availability than other days.
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Alternatively the room can be rented for $75 per individual usage (payment must be received prior to the day of the event).
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Once this application has been filed for use of the S.H. Cowell Community Conference Room and the $300 annual fee paid, meetings may be scheduled by phoning the United Way/First 5 office at 831-479-5466 between 9:00 a.m. and 5:00 p.m., Monday through Friday. United Way of Santa Cruz County and First 5 reserve the right to pre-schedule the conference room in advance. All other scheduling is done up to two months in advance.
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Food is permitted at meetings, however, refreshments, coffee pot and supplies are not provided. After the meeting, please put the tables and chairs back to their original configuration and empty your trash in the dumpster in the back of the parking lot directly behind the building (Combo for padlock is 4450).
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Additionally, United Way’s lease agreement requires all guests to park on the street for meetings of 3 or more during regular business hours. Please let all attendees know that the parking lot is not available for parking during regular business hours. We know this is inconvenient but this is a building requirement.
- We ask that agencies inform their staff of these guidelines so that the rules are respected and the room is kept clean for everyone. Should these rules be violated, agency is subject to no longer being able to rent the space and liable for any cleaning and repair charges.
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The Conference Room can hold up to 40 occupants and we have chairs to accommodate 36 people.Please notify the United Way immediately of any cancellations. The United Way See Conference Room Guidelines for a complete list of rules for usage of the space.
Click here for conference room guidelines
*** For Agencies using the conference room after business hours and on the weekends, we ask that your groups enter and exit through our side entrance and be sure to lock the front door after using the restrooms in the common lobby area. Please do not let your groups use the front lobby entrance after hours.
Non-profit organizations will put a disclaimer on their printed meeting notices that reads: “The use of the United Way/First 5 Conference Room does not imply the United Way or First 5’s endorsement or approval of the non-profit groups’ activities or actions.”
Please fill out the following application: